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Get Ready: Club President
- Rotary D3410
- Mar 16
- 18 min read
1. Peran dan Tanggung Jawab
Apakah Anda adalah presiden Rotary atau Rotaract club yang baru atau kembali menjabat, selamat datang! Ini adalah waktu yang tepat untuk memimpin klub Anda dan membuat perbedaan di komunitas Anda.
Dalam modul ini, kita akan membahas peran dan tanggung jawab Anda, keterampilan yang dibutuhkan untuk sukses, bagaimana mempersiapkan masa jabatan Anda, dan cara memilih serta mempersiapkan pejabat klub Anda.
Pimpin Klub Anda:
Awasi pemilihan pejabat klub dan dewan direktur untuk tahun Rotary berikutnya.
Bertindak sebagai direktur dewan klub Anda.
Rencanakan dan pimpin rapat dewan bulanan.
Pastikan pelatihan menyeluruh dilakukan untuk anggota klub, sesuai kebutuhan.
Pastikan sekretaris dan bendahara memperbarui data keanggotaan dan klub secara teratur. Di RIBI gunakan Data Management System (DMS).
Laporkan pejabat klub Rotary yang akan datang, baik di My Rotary atau melalui sistem manajemen klub Anda sebelum 1 Februari sebelum masa jabatan mereka.
Perbarui data klub Rotaract dan anggotanya, serta laporkan pejabat klub sebelum 30 Juni.
Bekerja sama dengan gubernur dan asisten gubernur dalam urusan klub dan distrik.
Sampaikan informasi penting dari gubernur dan Rotary International kepada anggota klub.
Persiapkan kunjungan resmi gubernur distrik (klub Rotary).
Bekerja sama dengan pejabat klub untuk memperbarui konstitusi dan anggaran dasar klub Anda jika diperlukan.
Hadiri konferensi distrik.
Dorong anggota untuk menghadiri pertemuan distrik, dan promosikan Konvensi Rotary serta Pra-Konvensi Rotaract.
Serahkan laporan tahunan kepada klub Anda mengenai status klub sebelum meninggalkan jabatan.
Atur pertemuan bersama dewan direktur yang akan datang dengan dewan yang sedang menjabat.
Awasi Keuangan Klub:
Awasi penyusunan anggaran klub dan praktik akuntansi yang benar, termasuk tinjauan keuangan tahunan.
Awasi pengelolaan keuangan klub dan pastikan tagihan klub dibayar.
Minimalkan risiko yang terkait dengan kegiatan klub.
Panduan Upaya Menarik dan Melibatkan Anggota:
Tunjuk dan temui komite keanggotaan Anda, dan pastikan ketuanya dilaporkan ke Rotary.
Bekerja sama dengan komite keanggotaan Anda untuk memastikan ada yang bertanggung jawab atas pengelolaan prospek keanggotaan klub.
Tetapkan tujuan keanggotaan tahunan klub Anda di Rotary Club Central (klub Rotary); selaraskan tujuan Anda dengan tujuan distrik.
Promosikan pelatihan bagi anggota di semua tingkatan, termasuk anggota baru dan saat ini.
Cari peluang untuk mensponsori klub baru di daerah Anda.
Tentukan strategi untuk melibatkan alumni program dalam acara dan kegiatan klub.
Beri penghargaan kepada anggota klub atas upaya mereka dengan cara Anda sendiri, atau dengan menggunakan penghargaan Avenues of Service.
Ciptakan budaya inklusif dan diversifikasi keanggotaan klub.
Kembangkan Strategi Citra Publik Klub Anda:
Tunjuk dan temui anggota komite citra publik Anda, dan pastikan ketuanya dilaporkan ke Rotary.
Bekerja sama dengan komite citra publik Anda untuk mengembangkan atau menyempurnakan rencana komunikasi.
Tinjau inisiatif citra publik klub Anda saat ini di Goal Center pada Rotary Club Central (klub Rotary).
Tetapkan tujuan citra publik klub Anda menggunakan Rotary Club Central (klub Rotary).
Bertindak sebagai juru bicara klub saat bekerja dengan media, atau tunjuk anggota untuk bertindak sebagai juru bicara.
Berikan pembaruan tentang visi dan misi Rotary serta upaya pelayanan komunitas klub kepada para pemimpin bisnis dan sipil, profesional muda, dan organisasi lainnya.
Bangun hubungan dengan media lokal dan organisasi lain yang dapat memberikan kesempatan untuk mempromosikan Rotary.
Promosikan proyek atau kegiatan yang menunjukkan bagaimana klub Anda membuat perbedaan di komunitas Anda.
Pastikan logo Rotary digunakan dengan benar menggunakan Brand Center.
Klub Rotaract juga dapat:
Mempromosikan acara atau kegiatan yang diadakan selama Pekan Rotaract Dunia di media sosial.
Gunakan pesan dan materi layanan publik Rotary International, seperti video siaran, iklan cetak, dan materi lain di Brand Center untuk mempromosikan Rotaract di komunitas mereka selama tahun Rotary.
Kirimkan proyek terbaik mereka untuk penghargaan Rotaract Outstanding Project Awards.
Promosikan The Rotary Foundation:
Klub Rotary:
Tunjuk dan temui komite Rotary Foundation klub Anda, dan pastikan ketuanya dilaporkan ke Rotary.
Lihat tren kontribusi keuangan klub Anda ke The Rotary Foundation di Rotary Club Central.
Bekerja sama dengan presiden Anda untuk memahami dan menyetujui nota kesepahaman klub (MOU). Setelah Anda menjadi presiden, pahami dan setujui MOU klub dan laksanakan ketentuannya.
Bekerja sama dengan komite Foundation Anda untuk memastikan klub Anda memenuhi syarat untuk mengajukan hibah Rotary dan memastikan klub Anda mempertahankan kualifikasi tersebut.
Tetapkan tujuan klub Anda untuk kontribusi keuangan dan partisipasi program sebelum memulai tahun Anda di Rotary Club Central.
Pastikan laporan tentang hibah yang masih berlangsung diserahkan tepat waktu.
Bekerja sama dengan komite Foundation Anda untuk memastikan klub Anda memenuhi syarat untuk mengajukan hibah Rotary.
Beri penghargaan kepada anggota klub atas kontribusi mereka ke The Rotary Foundation.
Klub Rotaract:
Bekerja sama dengan komite Rotary Foundation klub untuk menyediakan kesempatan pelatihan, mengembangkan strategi penggalangan dana, dan berbagi informasi dengan anggota klub untuk mendukung The Rotary Foundation.
Berkontribusi pada Dana Tahunan Rotary untuk memenuhi persyaratan Sertifikat Donasi Rotaract.
Usahakan untuk memenuhi syarat agar dapat mengajukan Hibah Global. Hubungi pimpinan distrik Anda untuk membuat pengaturan mengikuti seminar manajemen hibah distrik.
Bekerja sama dengan klub Rotary pada hibah distrik atau global.
Pimpin Upaya Pelayanan:
Pilih dan temui anggota komite proyek pelayanan Anda, dan pastikan ketuanya dilaporkan ke Rotary.
Tinjau proyek klub Anda saat ini menggunakan Rotary Club Central (klub Rotary).
Tentukan tujuan pelayanan menggunakan Rotary Club Central (klub Rotary).
Tentukan berapa banyak anggota yang akan berpartisipasi dalam kegiatan pelayanan klub selama tahun Rotary (klub Rotaract).
Bekerja sama dengan komite Anda untuk:
Tentukan apakah proyek yang sedang berjalan akan dilanjutkan tahun depan.
Tinjau keterampilan profesional dan keahlian anggota klub Anda.
Kumpulkan informasi tentang minat anggota klub Anda untuk memimpin atau berpartisipasi dalam proyek pelayanan.
Pastikan peluang bagi anggota untuk memanfaatkan keahlian mereka melalui proyek pelayanan tersedia sepanjang tahun.
Tentukan bagaimana Anda dapat menilai kebutuhan komunitas dan mengukur hasil proyek.
Pastikan klub Anda mengikuti langkah-langkah proyek yang sukses:
Berkonsultasi dengan ahli yang dapat memberikan panduan di awal tahap perencanaan.
Melakukan penilaian kebutuhan.
Perencanaan dan pelaksanaan lebih lanjut, serta evaluasi.
Berikan dukungan kepada organisasi yang disponsori klub Anda: Interact, Rotaract, dan Rotary Community Corps (RCC).
Ikuti kebijakan perlindungan remaja Rotary dan Pernyataan Perilaku dalam Bekerja dengan Remaja, serta laksanakan persyaratan untuk program Pertukaran Remaja.
Konsultasikan dengan komite distrik berikut untuk pertanyaan dan permintaan dukungan terkait pelayanan:
Komite pelayanan internasional
Komite pelayanan masyarakat
Komite Rotary Foundation
Komite Rotaract distrik
Keterampilan Apa yang Anda Butuhkan untuk Peran Ini:
Komunikasi – bagaimana Anda akan menyampaikan informasi kepada anggota, pejabat klub lainnya, distrik, dan komunitas? Memiliki rencana komunikasi yang solid sangat penting untuk membangun hubungan dan meningkatkan kesadaran akan kerja baik klub Anda.
Berpikir Strategis – pemikir strategis melihat gambaran besar. Keputusan apa yang Anda dan pejabat klub Anda buat yang akan mempengaruhi prospek jangka panjang klub Anda? Pikirkan tujuan jangka panjang Anda dan buat atau perbaiki rencana strategis klub Anda.
Interpersonal – pikirkan bagaimana Anda akan membuat permintaan kepada tim kepemimpinan klub Anda, membangun hubungan, mengelola harapan, dan memberikan umpan balik yang kritis.
Delegasi – untuk menjalani tahun yang sukses, Anda mungkin perlu mendelegasikan tugas, ide, dan proyek kepada pejabat klub lainnya. Pertimbangkan apakah suatu kegiatan layak menghabiskan waktu Anda atau bisa dilakukan oleh orang lain.
Motivasi – cari tahu apa yang memotivasi setiap anggota klub Anda untuk terlibat. Evaluasi secara rutin apakah motivasi tersebut masih efektif dan lakukan perubahan jika diperlukan.
Penyelesaian Masalah – pikirkan bagaimana Anda akan menangani tantangan dalam klub Anda:
Identifikasi masalah dan hambatan untuk menyelesaikannya
Pertimbangkan pilihan Anda
Ambil tindakan
Evaluasi hasil dan lakukan perubahan jika diperlukan
2. Persiapan untuk Peran Anda
Bertemu dengan presiden klub sebelumnya.Pelajari status klub, tantangan yang dihadapi, serta tujuan, proyek, dan aktivitas lain yang akan berlanjut selama masa jabatan Anda.
Pahami cara kerja klub Anda.Tinjau Konstitusi Standar Klub Rotary, Anggaran Dasar yang Direkomendasikan untuk Klub Rotary, Konstitusi Standar Klub Rotaract, dan Anggaran Dasar yang Direkomendasikan untuk Klub Rotaract.
Dapatkan pelatihan.Hadiri seminar pelatihan presiden-terpilih (PETS), pertemuan pelatihan distrik, dan konferensi distrik (serta, di RIBI, pertemuan dewan distrik).
Siapkan pejabat klub.Dorong pejabat klub yang akan datang untuk menghadiri pertemuan pelatihan distrik dan pelatihan pejabat klub Rotaract.
Buat akun My Rotary.Minta tim kepemimpinan klub Anda juga membuatnya. Pengalaman My Rotary Anda tergantung pada peran Anda dan menyediakan alat yang berguna.
Laporkan pejabat klub.Pastikan semua pejabat klub dilaporkan di My Rotary agar mereka menerima komunikasi penting dari Rotary International.
Tetapkan beberapa tujuanTetapkan dan lacak tujuan klub Anda di Rotary Club Central. Klub Rotaract dapat menggunakan lembar kerja Tujuan dan Instruksi untuk Klub Rotaract.
3. Perencanaan untuk Tahun Anda
Klub yang mengikuti rencana strategis melaporkan tingkat keterlibatan, retensi, dan kepuasan anggota yang lebih tinggi.
Sekarang saatnya mulai memikirkan tujuan yang ingin Anda tetapkan untuk tahun ini, serta jangka panjang. Apakah klub Anda memiliki rencana strategis? Jika belum, Panduan Perencanaan Strategis dapat membantu Anda membuatnya.
Rencana Strategis Rotary
Dikenal sebagai Action Plan, menyatukan arah Rotary International dan Rotary Foundation serta menetapkan prioritas strategis kita. Selaraskan tujuan Anda dengan Action Plan Rotary dengan memikirkan bagaimana klub Anda dapat meningkatkan nilai proyek, aktivitas, proses, dan keterlibatan anggota serta komunitas.
Tingkatkan dampak kita. Bagaimana Anda mengukur hasil dari proyek pelayanan Anda? Ini akan membantu Anda melihat dampak klub dan memastikan proyek memberi nilai bagi komunitas — yang membantu menarik anggota, mitra, dan donor.
Perluas jangkauan kita. Pikirkan bagaimana Anda dapat berkolaborasi dengan kelompok baru, membuat klub Anda lebih menarik, mendorong keanggotaan yang beragam, dan memperluas kapasitas pelayanan.
Tingkatkan keterlibatan peserta. Bagaimana Anda menciptakan lingkungan klub yang memberi nilai bagi kehidupan anggota? Luangkan waktu untuk memahami kebutuhan mereka dan bagaimana mereka ingin terlibat.
Tingkatkan kemampuan beradaptasi. Adakah peluang untuk menyederhanakan cara kerja klub Anda? Apakah aktivitas Anda memberi nilai? Mengevaluasi proses dan aktivitas internal penting untuk membangun dasar inovasi, keberlanjutan, dan pertumbuhan.
Menetapkan Tujuan Tahunan
Gunakan tujuan strategis klub Anda untuk membantu menetapkan tujuan tahunan. Mulailah dengan bertemu asisten gubernur sebelum PETS untuk meninjau tren klub sebelumnya dan praktik saat ini. Anda dapat menemukan riwayat kinerja lima tahun klub Anda di Rotary Club Central. Libatkan tim kepemimpinan klub dalam pengembangan tujuan.
Untuk presiden klub Rotaract, Anda dapat menggunakan Tujuan dan Instruksi untuk Klub Rotaract.
Praktik terbaik menetapkan tujuan tahunan:
Analisis kekuatan dan kelemahan klub AndaTinjau tren klub sebelumnya dan praktik saat ini. Minta pejabat dan anggota klub melakukan Pemeriksaan Kesehatan Klub Rotary dan gunakan hasilnya.
Kembangkan tujuanTujuan harus terukur, menantang, dapat dicapai, dan spesifik waktu. Tinjau tujuan tahun lalu dan tentukan apa yang ingin dilanjutkan atau diperbaiki. Sebagai presiden Rotary, pastikan Anda memasukkan tujuan ke Rotary Club Central sebelum 1 Juli.
Buat rencana aksiSetelah menetapkan tujuan, buat rencana aksi. Libatkan anggota dengan meminta mereka melaksanakan rencana. Misalnya, bagi tujuan menjadi langkah kecil dengan tenggat dan tonggak pencapaian.
Evaluasi kemajuanGunakan grafik dan laporan tren di Rotary Club Central untuk melacak kemajuan. Tinjau tujuan secara rutin dan sesuaikan bila perlu. Dorong anggota dengan membagikan kemajuan klub.
Rotary Citation/Club Excellence Award
Rotary, Rotaract, dan Interact dapat memperoleh Rotary Citation/Club Excellence Award untuk pencapaian tujuan yang memperkuat Rotary dan klub. Tujuan meliputi peningkatan keanggotaan, pengembangan proyek berkelanjutan, donasi ke Rotary Foundation, dan peningkatan kesadaran Rotary di komunitas.
Tujuan Citation untuk Rotary tersedia di Rotary Club Central, sedangkan Rotaract dan Interact mengisi formulir online. Lihat halaman Rotary Citation di My Rotary.
4. Membangun Tim Kepemimpinan yang Kuat
Anda bertanggung jawab mengawasi pekerjaan semua pejabat klub untuk membantu mereka mencapai tujuan. Komite klub yang direkomendasikan:
Rotary Clubs:
Administrasi
Keanggotaan
Citra publik
Rotary Foundation
Proyek pelayanan
Rotaract Clubs:
Klub
Pelayanan masyarakat
Keuangan
Foundation
Pelayanan internasional
Pengembangan profesional
Anda dapat menunjuk komite dan subkomite tambahan sesuai kebutuhan.
Memilih Pejabat Klub
Setiap orang memiliki potensi menjadi pemimpin hebat. Tips memilih pejabat klub:
· Pahami minat anggotaKenali mereka dan ketahui kemampuan profesional, minat pribadi, dan bakat mereka. Libatkan mereka sesuai keinginan mereka agar pengalaman klub lebih memuaskan.
· Pastikan kesinambunganBeberapa kegiatan komite bisa berlanjut, jadi pertimbangkan penunjukan jangka panjang atau mengangkat kembali anggota untuk kesinambungan.
· BervariasiBeragam kepemimpinan penting bagi kesuksesan klub:
Membawa ide baru
Anggota senior berbagi pengalaman
Anggota baru merasa lebih terlibat
· Jelas dan terbuka terhadap ideJelaskan peran dan tanggung jawabnya, serta dengarkan pandangan anggota tentang peran tersebut.
Mempersiapkan Pejabat Klub
Cara mempersiapkan pejabat klub:
Berikan deskripsi pekerjaan· Dorong pelatihan online di Learning Center
Dorong hadir di pelatihan distrik
Sarankan bertemu pendahulu mereka
Tantangan dalam Mengisi Peran
Bergantung pada ukuran klub dan faktor lain, mengisi peran kepemimpinan bisa menantang.
Strategi Kepemimpinan AndaApa strategi Anda? Sebagai presiden, Anda mungkin memiliki pendekatan berbeda tergantung situasi. Pertimbangkan:
Lingkungan dan budaya
Pendekatan menyelesaikan masalah
Cara pengambilan keputusan
Strategi menetapkan dan melaksanakan tujuan
Cara membina pemimpin baru
Cara mendelegasikan tanggung jawab
Cara memantau kemajuan
Cara memotivasi tim
5. Apa Selanjutnya?
Siap memulai? Pertimbangkan pertanyaan ini untuk persiapan PETS:
Bagaimana klub Anda mencerminkan Action Plan Rotary?
Bagian mana dari rencana strategis klub paling berdampak?
Bagaimana Anda melibatkan anggota dalam menetapkan tujuan?
Apa proses klub memilih pejabat?· Bagaimana Anda menyiapkan pejabat klub untuk peran mereka?
Get Ready: Club President
1. Role and responsibilities
Whether you're a new Rotary or Rotaract club president or returning to this role, welcome! This is a great time to lead your club and make a difference in your community.
In this module, we'll explore your role and responsibilities, the skills you need to be successful, how you can prepare for your term, and how to select and prepare your club officers.
Lead your club:
Oversee the election of club officers and board of directors for the next Rotary year.
Serve as director of your club's board.
Plan and lead monthly board meetings.
Ensure that comprehensive training is conducted for club members, as needed.
Make sure your secretary and treasurer update membership and club data regularly. In RIBI use the Data Management System (DMS).
Report incoming Rotary club officers, either on My Rotary or through your club management system by 1 February prior to their term.
Update Rotaract club and member data, as well as report club officers by 30 June.
Collaborate with the governor and assistant governor on club and district matters.
Communicate important information from the governor and Rotary International to club members.
Prepare for the district governor’s official visit (Rotary clubs).
Work with club officers to update your club’s constitution and bylaws as necessary.
Attend the district conference.
Encourage members to attend district meetings, and promote the Rotary Convention and Rotaract Preconvention.
Submit an annual report to your club on the club’s status before leaving office.
Arrange for a joint meeting of the incoming board of directors with the outgoing board.
Oversee club finance:
Supervise the preparation of a club budget and proper accounting practices, including an annual financial review.
Oversee the management of club finances and make sure your club invoice is paid.
Minimize risk associated with club activities.
Guide efforts to attract and engage members:
Appoint and meet with your membership committee committee, and make sure the chair is reported to Rotary.
Work with your membership committee to ensure someone is taking responsibility to manage the club's membership leads.
Set your club's annual membership goal in Rotary Club Central (Rotary clubs); align your goal with district goals.
Promote training for members at all stages, including new and current members.
Look for opportunities to sponsor a new club in your area.
Define a strategy for engaging program alumni in club events and activities.
Recognize club members for efforts in your own way, or by using the Avenues of Service awards.
Create an inclusive culture and diversify club membership.
Develop your club's public image strategy:
Appoint and meet with your public image committee members, and make sure the chair is reported to Rotary.
Work with your public image committee to develop or refine a communications plan.
Review your club’s current public image initiatives in the Goal Center on Rotary Club Central (Rotary clubs).
Set your club’s public image goals using Rotary Club Central (Rotary clubs).
Serve as the club spokesperson when working with the media, or identify a member to serve as spokesperson
Provide updates on Rotary’s vision and mission and the club’s community service efforts to business and civic leaders, young professionals, and other organizations.
Cultivate relationships with local media and other organizations that can provide an opportunity to promote Rotary.
Promote projects or activities that illustrate how your club is making a difference in your community.
Make certain the Rotary logos are used properly by using the Brand Center.
Rotaract clubs can also:
Promote an event or activity that it held during World Rotaract Week on social media
Use Rotary International’s messaging and public service materials, such as broadcast videos, print ads, and other material in the Brand Center, to promote Rotaract in their community during the Rotary year
Submit their best project for the Rotaract Outstanding Project Awards
Promote The Rotary Foundation:
Rotary clubs:
Appoint and meet with your club Rotary Foundation committee, and make sure the chair is reported to Rotary
View your club’s trends in financial contributions to The Rotary Foundation in Rotary Club Central
Work with your president to understand and agree to the club memorandum of understanding (MOU). Once you're president, understand and agree to the club MOU and implement its terms.
Work with your Foundation committee to make sure your club is qualified to apply for Rotary grants and make sure your club maintains that qualification
Set your club goals for financial contribution and program participation before the start of your year in Rotary Club Central
Ensure that reports on open grants are submitted on time
Work with your Foundation committee to make sure your club is qualified to apply for Rotary grants
Recognize club members for their contributions to The Rotary Foundation
Rotaract clubs:
Work with the club Rotary Foundation committee to provide training opportunities, develop fundraising strategies, and share information with the club’s members in support of The Rotary Foundation
Contribute to Rotary’s Annual Fund to meet the requirements for the Rotaract Giving Certificate
Work to become qualified to apply for Global Grants. Contact your district leadership to make arrangements to attend a district grant management seminar
Partner with a Rotary club on a district or global grant
Lead service efforts:
Select and meet with your service projects committee members, and and make sure the chair is reported to Rotary.
Assess your club’s current projects using Rotary Club Central (Rotary clubs).
Determine service goals using Rotary Club Central (Rotary clubs).
Determine how many members will participate in club service activities during the Rotary year (Rotaract clubs).
Work with your committee to:
Determine whether projects in progress will continue into next year
Assess your club members' professional skills and expertise
Collect information about your club members' interest in leading or participating in service projects
Ensure that opportunities for members to lend their expertise through service projects are available throughout the year
Determine how you can assess the community's needs and measure project outcomes.
Make sure your club follows the steps for a successful project:
Consulting with experts who can provide guidance early in the planning phase,
Conducting a needs assessment
Further planning and implementation, and evaluation
Provide support to your club-sponsored organizations: Interact, Rotaract, and Rotary Community Corps (RCC).
Follow Rotary’s youth protection policies and the Statement of Conduct for Working With Youth, and implement the requirements for the Youth Exchange program.
Consult with these district committees for service-related questions and requests for support:
International service committee
Community service committee
Rotary Foundation committee
District Rotaract committee
What skills do you need for this role:
Communication – how will you pass information along your members, other club officers, district, and the community? Having a robust communication plan is crucial for building relationships and increasing awareness of your club’s good work.
Strategic thinking – strategic thinkers see the big picture. What decisions are you and your club officers making that wil affect the long-term outlook of your club? Think about your long-term goals and create or refine your club’s strategic plan.
Interpersonal – think about how you will make request of your club leadership team, building relationships, manage expectations, and provide critical feedback.
Delegation – to have a successful year, you may find it necessary to delegate tasks, ideas, and projects to other club officers. Consider whether certain activities are a good use of your time, or could be done by someone else.
Motivation – find out what motivates each member of your club to get involved. Regularly assess if the motivators are working and make changes as needed.
Problem solving – think about how you’ll address challenges in your club:
Identify the problems and any obstacles to solving it
Consider your options
Take action
See how it turns out and make changes if needed
2. Preparing for your role
Meet with the outgoing club president. Learn about the status of the club, any challenges it's facing, as well as goals, projects, and other activities that will extend into your term
Understand how your club operates. Review the Standard Rotary Club Constitution, Recommended Rotary Club Bylaws, Standard Rotaract Club Constitution, and Recommended Rotaract Club Bylaws
Get trained. Attend your presidents-elect training seminar (PETS), district training assembly, and district conference (and, in RIBI, district council meetings).
Prepare club officers. Encourage incoming club officers to attend the district training assembly and Rotaract club officer training.
Create a My Rotary account. Ask your club leadership team to create one, too. Your My Rotary experience is based on your role, and you have access to some useful tools.
Report club officers. Ensure all club officers are reported on My Rotary so they can receive important communications from Rotary International.
Set some goals Set and track goals for your club in Rotary Club Central. Rotaract clubs can use the Citation goals and Instructions for Rotaract Clubs worksheet.
3. Planning for your year
Clubs that follow a strategic plan report higher levels of member engagement, retention, and satisfaction.
Now's the time to start thinking about the goals you want to set for the year, as well as long-term. Does your club have a strategic plan? If not, the Strategic Planning Guide can help you create one.
Rotary's strategic plan
Known as our Action Plan, unifies the direction of Rotary International and The Rotary Foundation and sets our strategic priorities. Align your goals with Rotary's Action Plan by thinking about how your club can increase the value of its projects, activities, processes, and member and community engagement.
Increase our impact. How can you measure the results of your service projects? Doing so will help you see the impact your club is having and ensures that your projects add value to the community — which helps attract members, partners, and donors.
Expand our reach. Think about how you can collaborate with new groups, which makes your club more appealing, encourages a diverse membership base, and expands your capacity for service.
Enhance participant engagement. How can you create a club environment that adds value to your members' lives? Take the time to understand their needs and how they'd like to be involved in your club.
Increase our ability to adapt. Are there opportunities to streamline how your club operates? Do your activities add value? Evaluating your internal processes and activities is essential to creating a strong foundation for innovation, sustainability, and growth.
Setting annual goals
You can use your club’s strategic goals to help set annual goals. Start by meeting with your assistant governor before your presidents-elect training seminar to examine past club trends and current practices. You can find a five-year history of your club’s performance on Rotary Club Central. Your club leadership team will carry out the club’s plans, so be sure to involve the team in goal development too.
If you're a Rotaract club president, you can use the Citation Goals and Instructions for Rotaract Clubs to plan your annual goals.
Here are some best practices for setting annual goals.
1. Analyze your club's strengths and weaknesses
Review past club trends and current practices. Ask club officers and members to take the Rotary Club Health Check and use the results to find your club's strengths and weaknesses.
2. Develop goals
Goals should be measurable, challenging, achievable, and time-specific. They should also allow your club to operate effectively and engage all of your members. Start by reviewing last year's goals. Is there anything you'd like to continue? Determine what worked well in the past and what needs to change. As a Rotary club president, make sure you enter your goals into Rotary Club Central by 1 July.
3. Create action plans
After you develop goals, be sure to create an action plan to achieve them. Help members feel involved by asking them to implement the plan. For example, divide each goal into small, manageable steps with due dates and set milestones for achieving the goal.
4. Evaluate progress
Keep your goals current and track progress periodically by using Rotary Club Central’s trend graphs and reports. Review your goals often to determine whether you need to make adjustments. Motivate members by sharing your club's progress toward goals at a club meeting or assembly.
Rotary Citation/Club Excellence Award
Rotary, Rotaract, and Interact clubs can earn a Rotary Citation/Club Excellence Award for achieving goals that strengthen Rotary and their clubs. Goals include increasing club membership, developing sustainable service projects, giving to The Rotary Foundation, and building awareness of Rotary in your community.
Citation goals for Rotary clubs can be found in Rotary Club Central, while Rotaract and Interact clubs complete an online form. For more information and a list of citation goals see the Rotary Citation page on My Rotary.
4. Building a strong leadership team
You're also responsible for overseeing the work of all club officers to help them reach their goals for the year. The following club committees are recommended:
Rotary clubs:
Administration
Membership
Public image
Rotary Foundation
Service projects
Rotaract clubs:
Club
Community service
Finance
Foundation
International service
Professional development
You may appoint additional committees and subcommittees as needed.
Selecting club officers
Everyone has the ability to become a great leader. Here are some tips for selecting club officers.
· Understand your members' interests
Get to know your members and find out what their professional abilities, personal interests, and talents are. Knowing how they'd like to be involved and asking them to participate will help you select members who are a good fit for a role. It will also give your members a more satisfying club experience.
· Ensure continuity
Because committee activities may carry over from one year to the next, you may choose to make multiyear appointments or reappoint some members to ensure continuity.
· Mix it up
Having a variety of members serve in leadership roles is important to your club's success. Here's why:
It brings in new ideas for your club
Senior committee members can share their experiences for facilitating effective change.
Allowing newer members to serve in leadership roles creates higher engagement.
· Be clear and open to ideas
Be sure to explain the role and its responsibilities, and provide space to hear how your members would envision this role.
Preparing club officers
Here are some ways to prepare club officers for their roles:
Give them a job description for their position that clearly outlines their responsibilities
Encourage them to take online training specific to their role on the Learning Center
Encourage them to attend the district training assembly to learn more about their role and work together as a leadership team
Recommend that they meet with their predecessor
Challenges in filling roles
Depending on the size of your club and other factors, it may not be easy to fill leadership roles from year to year.
Your leadership strategy
What will your leadership strategy be? As a president, you may approach leadership differently depending on the situation. Consider the following when working with your team:
Environment and culture
Your approach to problem solving
How decisions will be made
Strategies for setting and carrying out goals
Approaches to cultivating new leaders
How you’ll delegate responsibilities
How you’ll monitor progress toward goals
How you’ll keep your team motivated
5. What's next
Ready to get started? You've learned a lot about how to prepare for your role. Think about these questions as you prepare for your PETS:
How does your club reflect Rotary's Action Plan?
Which part of your club's strategic plan has the biggest impact on your club?
How will you involve your members in setting goals?
What is your club's process for selecting officers?
How will you prepare club officers for their roles?
source:
Rotary Learning Center - Get Ready: Club President
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